Chapter 4

GROUP TWO
SUMMARY OF CHAPTER 4: DEVELOPING AND DELIVERING LEADERSHIP PRESENTATION

PLANNING YOUR PRESENTATION
In planning your presentation you need to consider the following
• Clearly define the aim and objective of your presentation
• Develop a communication strategy using communication framework
• Select the Topic of your presentation
• Consider the context of your presentation. Your context need to establish the background of your presentation and your audience should be able to understanding the purpose of your presentation.
• Decide a comfortable date for your presentation
• Decide the venue for the presentation. (i.e. within or outside the organisational environment).
• How long will the presentation last
• Start gathering materials and information needed for your presentation.
• Choose how to send out invitations (through email, text message, Telephone calls or letters)
• Choose and make reservation for venue of presentation
• Request for items that will motivate your audience (e.g. Tea break, Small chops, Lunch, Drinks and water). Your audience being aware of these will be motivated and will stay to the end of your presentation.
• Request for transport to convey your invitees to venue of presentation. (i.e. if the presentation is outside the organisational environment.
• Required tools: Ensure Laptops, Projector, Flip Chart/Board and Extension box are readily available
• Arrange for Name tags, writing materials (pen, jotters etc.)
• Arrange for souvenirs if necessary
• Prepare certificate of attendance if required.

MEDIUM AND DELIVERY METHOD
In developing a strategy for a presentation, you will be able to decide and choose from several options for the medium and delivery method of presentation taking into consideration the advantages and disadvantages of each medium and delivery method. Some of the medium and delivery methods are as follows:
• Stand up without Visuals
• Round-Table
• Stand-up with Computer and Projector
• Stand-up with Overheads
• Stand-up with Flip/White Boards
• Video Conferencing
• Phone Conference

ESTABLISHING A LOGICAL AND EFFECTIVE STRUCTURE AND FORMAT
• Analysis your audience and determine the most effective structure/format that best suits your audience.
• Decide whether to use direct approach (i.e. to present the and recommendation the present data to support it) or
• Indirect approach (i.e. present the facts and lead to conclusion
• Never ignore any opposition
• Ensure that each point is logically related to the ideas that provides it and information that follows.
• Ensure you carry your audience along as you progress by using adequate, obvious, translations from point to point.
• Use repetition more than you would in writing, especially in the body and conclusion
PREPARING A PRESENTATION TO ACHIEVE THE GREATEST IMPACT
• Develop the introduction, Body and Conclusion of the presentation
• Follow the Traditional Rules (Tell them what you are going to tell them, Tell them, Then tell them what you have told them
• Use some examples, illustrations, pictures and video clips to capture the attention of your audience.
• Test the flow by telling the story of your presentation aloud to yourself
• Practice with your slides to ensure you do not take too much of your allotted time.
• Test run all required tools for the presentation before the D-day
• Edit and proof read.
• Ensure your presentation is well organized.
• Check the room and setup and ensure you know how to use the equipments and that all are in good working condition.

PRESENTATING YOUR PRESENTATION EFFECTIVELY
• Introduce your presentation as soon as you stand up and start walking to the podium or front of the room.
• Get your nerves under control
• Eliminate stage freight
• Be conscious of time allotted for the presentation.
• Analysis your primary and secondary audience
• Consider the class of your audience
• Be bold and have full control of your audience
• Look directly into the eyes of the audience.
• Start your presentation with jokes, interesting short story etc.
• Create a positive relationship with your audience
• Watch the reaction of your audience as you progress.
• Read their facial expression at intervals as your presentation progresses.
• Be careful not to overwhelm the audience with too much detail.
• Use body illustrations as you would in conversation
• Be audible enough so that the last row in the audience will hear you.
• Pronounce your words clearly.
• Expect feedback and questions
• Expect relevant and irrelevant questions
• Expect negative and positive response
• Be ready to answer their questions effectively.
• Summarize what your have said by showing your audience summary slides that highlights your main points.
• Conclude, and close